Every now and then at Dynamics 365 providers, we like to look back at some of our previous articles and revisit some of the themes that we explored in them. Way back in January, we wrote about the pressures that many businesses face, posing the question, is it time to loosen the belt on your accounting software?
Mr Creosote & ERP
As often happens, it got us thinking. The immediate, and rather unpleasant, image it brought to mind was Mr Creosote. If you’re not familiar with him, he’s the larger-than-life character played by Terry Jones in the Monty Python movie, “The Meaning of Life”.
If you haven’t seen the infamous sketch (you can watch it here, but not if you have a weak stomach or you’ve just eaten!), it involves a morbidly obese man dining at a French restaurant who orders all of the items from the menu, along with a few extras. The maître d’ finally convinces him to have a single “wafer thin mint”, resulting in Mr Creosote exploding rather graphically over the entire restaurant!
As you can see, it’s a rather extreme expansion of our belt loosening metaphor! Which is why we wouldn’t want any business to reach its ‘wafer thin mint’ moment.
Know your limits
Every entry level accounting system is going to have a limit to the amount of data/information that it can hold. Fill it too much and you will be one final ‘wafer thin mint’ away from seeing your whole system metaphorically explode. And you can’t clean up this kind of mess with a mop and bucket.
As we’ve previously discussed, entry level accounts are fine for businesses that have no ambition for growth, but if your business is experiencing growth on the same scale as Mr Creosote, if things don’t change you’ll need to take cover!
Allow for natural growth
If you are working for an organisation that uses a small business accounting solution, like Quickbooks or Sage 50, you’ll eventually reach a stage when you need to upgrade to a solution that allows growth. This isn’t likely to happen as instantaneously as a Mr Creosote-style eruption, the signs that your system is bulging at the seams are probably already there, in which case you should be able to fix things before they blow up in your face.
An ERP System will not only help you cope with an increased intake of information but it also knows how to use that information effectively by picking up on any areas where duplicate data is being entered. Recognising this and ensuring that users only have to input information once will help to streamline the business and minimise the risk of a catastrophic calamity of Mr Creosote proportions!
To find out how you can recognise the limits of your software and avoid a ‘wafer thin mint’ moment, get in touch with one of our team today.
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